Below are answers to some common questions. If you have a question that is not answered here, please send us an e-mail at CADRE@edc.org. More information about the meeting can be found on the 2025 DRK-12 PI Meeting event page.
Topics: Dates, Times & Location | Registration & Cost | Where to Stay | Agenda | Preparing for the Meeting | Accessibility | Health & Safety
Dates, Times & Location
When will the meeting be held?
The 2025 DRK-12 PI Meeting will be held in-person June 9-11. The event will begin midday on June 9 and end midday on June 11 (Eastern Time).
Where will the meeting be held?
Hyatt Regency Crystal City, 2799 Richmond Hwy, Arlington, VA 22202
The hotel is across the river from downtown Washington, DC which is accessible via public transportation. Find more information here.
Will there be a virtual component of the meeting?
The 2025 DRK-12 PI Meeting is primarily an in-person event. Participants will be able to access information, select resources, and events through an online platform before, during, and after the meeting.
Registration & Cost
Who is invited to attend?
Registration for the 2025 DRK-12 PI Meeting is now open for PIs of invited projects. NSF-recognized principal investigators of invited projects may register at this time. If you are unable to attend, a PI substitute can register in your place. Online registration is on a first-come, first-served basis. If you are a PI on a DRK-12 project that will be actively funded in June 2025 and did not receive an invitation via email in January, please contact cadre@edc.org. Once the meeting is at capacity, CADRE can only allow attendees off the waitlist if there is a cancellation.
SPECIAL REGISTRATION FOR PARTNERSHIP DEVELOPMENT PROJECT TYPE AWARDS: Partnership development project type awards are initially allotted two registration slots. In addition to registering themselves, PIs of partnership development type DRK-12 awards may extend a registration invitation to a practice lead of their partnership.
What if I’m an invited PI and cannot attend?
If you are unable to attend please designate one other person from your project team (a co-PI or other team member) as PI substitute. This person will be responsible for registering for the meeting and reserving a hotel room.
How do I know that I am successfully registered?
CADRE will confirm receipt of your registration via e-mail. An official registration confirmation notification will be emailed within two weeks of your submission.
If I registered for the meeting, will I automatically have a hotel reservation?
No, you will need to reserve a room. Reservation information will be sent in your registration confirmation email. Please do not reserve a room until your meeting registration has been confirmed.
If I have a hotel reservation, will I be automatically registered for the meeting?
No, please be sure you are responding to an invitation from CADRE to register for the meeting, complete the online registration survey, and wait to receive your confirmation (please allow up to two weeks for the confirmation or waitlist notice).
What is the deadline for registering?
Registration is open on a first-come, first-served basis for invitees, and will remain open until we reach meeting capacity.
What if I am waitlisted?
Once we reach capacity, we will place additional registrants on a wait-list. We will notify waitlisted awardees in the order of their registration when and if a space becomes available.
I can no longer attend, how do I cancel?
Please email cadre@edc.org ASAP so that we can allow someone else to attend. Please also remember to cancel your hotel room if one is booked.
How do I update or edit my registration?
Please email cadre@edc.org.
Who covers the cost of attending the PI Meeting?
There is no registration fee to attend the PI meeting. All travel and hotel costs must be covered by your DRK-12 project funding.
Where to Stay
Is there a recommended hotel?
Your project is responsible for reserving and paying for your lodging. For your convenience, CADRE has negotiated hotel rooms at the current per diem rate at the Hyatt Regency Crystal City, i.e., the same location as the meeting. Within two weeks of registering for the PI meeting, you will receive a confirmation email from CADRE with the information to book a hotel room at the negotiated rate. It is your responsibility to make the reservation.
Agenda
How do we present our work?
All projects may present a poster in the General Poster Hall. Registration for the General Poster Hall will be sent to invited project PIs.
Registrants may also submit a session proposal. While sessions should NOT be a simple showcase of project work, they may offer the opportunity to discuss aspects of your work and findings related to a focal area outlined in the Call for Session Proposals. The deadline for proposal submission was February 26, 2025.
How do I register to present a poster at the PI Meeting?
Registered attendees can sign up to participate in an in-person general poster hall. CADRE will send meeting registrants a separate email to register to present a poster at the PI meeting. See the Poster Guidelines for more information.
I submitted a session proposal. When will I hear about whether it’s accepted or not?
Notifications about session acceptances and declinations will be sent by early April.
What types of networking and learning opportunities will occur during the meeting?
More information is coming soon.
Preparing for the Meeting
How can I make the most out of the meeting?
- Meet with your program officer: Contact your program officer soon to schedule a time to meet during the meeting. In addition to private meetings, there will be time for informal conversations.
- Participate in the Poster Hall: When preparing your poster, think about the kind of feedback that you want to solicit in addition to the information that you will share. Consider inviting colleagues and your NSF program officer to visit your poster. Plan for these sessions by previewing the list of projects that will be represented by a poster, visiting project pages to learn more about the work, and pre-planning what questions you might want to ask about those particular projects. And don’t forget to leave time to peruse the other posters.
- Network during your free time: Take advantage of meals, breaks, and other unstructured time to meet informally with your colleagues. The participant list will be available prior to the meeting. Learn who will attend and make plans accordingly.
I am a DRK-12 awardee, how do I update my cadrek12.org profile and project information?
Login at http://www.cadrek12.org/user. Your username is typically your first name and last name (for ex. John Doe). If you have forgotten your password, you can reset it here.
- Update your profile: Go to your profile page and click the edit tab to update information shared on the site.
- Update your project information: Go to your profile page and select the project that you want to update. Once on your project page, click the edit tab to revise your project information.
Alternatively, you are welcome to send any updates to cadre@edc.org and we can make these changes for you.
What food will be provided and what if I have special dietary requirements?
We will provide a light breakfast (pastries and coffee) and lunch on June 10 and 11. All other meals are on your own, offering a great opportunity for networking. Please note that due to government meal per diem rates, the meal offerings are modest, and we are limited in the types and quantities of food we can order from the hotel. We will do our best to offer healthy and tasteful options within these constraints. If you have special dietary requirements, please indicate them in the registration form. Meals will be served buffet-style to accommodate varying diets to the extent the hotel can provide. Thank you for your understanding and flexibility!
What is the dress code?
Business casual, with layers for cold or hot meeting spaces!
Can I bring my kids?
While we are all in the business of helping children learn, this is not an appropriate venue for children. Please make other arrangements.
Accessibility
What accessibility accommodations are available at the PI meeting?
To ensure the 2025 DRK-12 PI Meeting is inclusive, participants should inform organizers of special accommodations via the registration survey or by emailing cadre@edc.org. While efforts will be made to meet all requests, limitations may apply. Presenters are encouraged to use accessible slides, provide alt text, describe visual elements, use microphones, and share materials in accessible formats. Participants should notify organizers of specific needs, bring assistive devices, and report accessibility concerns on-site.
Health & Safety
What are the health and safety guidelines and precautions for the meeting?
The 2025 DRK-12 PI Meeting is dedicated to providing a safe, inclusive, and welcoming environment for all participants, where every attendee, regardless of their background, identity, or experience, should be treated with respect and dignity.
We expect participants to abide by the following health and safety guidelines. If you feel unwell or test positive for COVID-19 or other contagious illness, please do not attend the PI meeting. Mask wearing is optional; we’ll have masks available at the registration desk.
The Code of Conduct outlines the standards of behavior we expect from all participants, including attendees, speakers, and organizers. By participating in the 2025 DRK-12 PI Meeting, you agree to abide by this Code of Conduct both in person and in your virtual interactions related to the meeting (e.g., over email and on the event platform).