Poster Guidelines for the 2021 DRK-12 PI Meeting

We encourage each project represented at the PI meeting to present a poster. Please register for the PI Meeting before signing up to present a poster. One person should be designated from your project to complete the sign up form. Please sign up by May 14.

How will it work?

Posters will be available for asynchronous viewing from June 1-14. General Poster Sessions will take place each day, June 15-17.

CADRE will use the information provided during sign up to create a poster page for the project in the event platform. All registered project members will be given presenter privileges, i.e., they will be able to add files, create polls, and use Zoom presenter controls during the live session. If you need to update the information on the session page after it’s created (e.g., title or description), please email those updates to cadre@edc.org.

MAY 14: POSTER SIGN UP
Please sign up by May 14 to give the CADRE Team time to set up your poster page.

MAY 20-31: UPLOAD YOUR POSTER
Presenters should take this time to upload their posters, add related resources, and/or create an attendee poll before asynchronous viewing begins on June 1.

Details on content and formatting are below.

JUNE 1-14: BROWSE POSTERS
Posters will be visible to attendees starting June 1. Attendees will be able to browse posters, view related materials, respond to polls, and chat with presenters via the chat on the poster page.

JUNE 15-17: GENERAL POSTER SESSIONS
Each poster will be assigned to a general poster session on either June 15 (3:30-4 PM ET), June 16 (2-2:30 PM ET), or June 17 (11-11:30 AM ET). During this 30-minute session, poster presenters will have a Zoom meeting room where other attendees can stop by to ask questions or chat about the poster and project’s research.

Format & Content

FORMAT
The virtual poster format is flexible. You are welcome to represent your work using the media format of your choice. Please make your materials accessible when possible. Files with a 16:9 aspect ratio (e.g. 2560 x 1440) are recommended. The poster viewer has built in zoom controls so the absolute size isn't necessarily important, but a minimum of 2560x1440 will yield clear results.

The first file you upload will appear at the top of the page in a window with zoom in/out controls (see example page below). Note that video is an exception and will only appear in the Files tab, rather than the top of the page.

In addition to your poster, you can add multiple files (including video), as well as external links, to give attendees access to related materials and resources. 

Here is an example poster page with information on what is displayed in each section:

 

CONTENT

The poster page will have the following information pre-populated using the information provided during sign up:

  • Project Title
  • Principal Investigator's name and organization
  • Co-principal investigators' name(s) and organization(s)
  • Short description of project

No matter which format you opt to use, please try to include the following content in your poster, related materials, and/or the short description:

  • Brief summary of the project, including:
    • What is the context of the work?
    • What claims, questions, or hypotheses are examined in the work?
    • What are your research design, data collection and analysis methods, and evaluation plan?
    • What are your evidence-based results?
    • What are your products?
    • What are the implications of your findings?
    • How is the project making an impact?
  • Please include an NSF disclaimer on your materials: This project is funded by the National Science Foundation, grant # <insert award number>. Any opinions, findings, and conclusions or recommendations expressed in these materials are those of the author(s) and do not necessarily reflect the views of the National Science Foundation.

Your poster page will be tagged with the project keywords submitted by the PI/PI Substitute when they registered for the PI meeting.

If you have changes to the keywords, short description, or PI/Co-PI information, please email those updates to cadre@edc.org and we will update the information for you.

How Tos & Helpful Information